Bookkeeping Solutions to Help You Fulfill Your Nonprofit’s Mission
You started your nonprofit organization to fulfill your mission not to worry about accounting. We want you to spend less time running your back office and more time fundraising and growing your community of stakeholders.
Let us help you streamline your back-office operations, reduce the burden of financial reporting compliance, and help you maximize your funds.
We believe each nonprofit is unique. Therefore, we take the time to diagnose the condition of your books and understand your operations to create the best plan for you. We design our bookkeeping plans to scale with the growth of your organization and to provide you financial clarity to make strategic decisions.
What to Expect with our Nonprofit Bookkeeping Service?
The Number of Accounts and Transaction Entry Frequency – We process incoming and outing transactions on a weekly, semi-monthly, or monthly basis for the number of bank accounts, credit cards, investment accounts, and payment processors you have, depending on the service plan you select.
Revenue Entry – We accurately enter your revenue data from your donor management system or your payment processor system such as PayPal, Stripe, and Vanco into QuickBooks Online. Depending on the plan selected, we can also invoice your stakeholders on your behalf.
Track Your Donor Restrictions – We track your restricted funds closely to ensure you are fulfilling the requirements of your stakeholders.
Collection of Bills & Receipts – We collect all your important documents from your vendor portals, email, and physical documents using our preferred cloud document retrieval system. We enter your bills and receipts into QuickBooks Online allocating to administration, fundraising and program functions and customer/job for your statement of activities report.
Unpaid Bills Report and Bill Payments – We send you a semi-monthly account payable aging report to use in processing your bills in your bank system, via check. Or you can give us permission to process bill payments for you using one of our partner bill management system that integrates with QuickBooks Online.
Sales Tax Filings – Incorrect sales tax filings are costly and keeping up with sales tax laws is time-consuming, so we take care of this for you.
Reconciliation of Accounts – Reconciling your bank accounts, credit cards, payment processor system, and investment accounts on a monthly basis is crucial. We help you catch any unauthorized transactions and excess bank fees.
Month-end or Year-end Journal Entries – We help you release restricted funds such as grants, scholarships, donations, and sponsorships from restriction when used and close your books at fiscal year-end to file your Form 990.
Financial Reports – Receive monthly accrual management reports such as the statement of activities, statement of financial position, AP/AR Aging, and statement of cash flows with or without donor restrictions to help you make strategic decisions.
Tech Tools – GBC is a paperless firm and we use reliable cloud technology tools from our trusted vendor partners to collaborate with you and help streamline your organization’s workflow process.
Asana – we use this to manage your onboarding process, provide weekly action tasks, and collaborate and communicate with you on the go throughout your engagement.
Sharefile – a secure and HIPPA portal for storing any of the information, you provide to us and retrieving financial documents from us.
Check out the full list of tech stack we use.
GBC Support – All our service plans come with the option to pick a recurring date on our calendar via acuity scheduling to review your financial report every month or quarterly using Zoom. And, an Asana hub to ask us questions and complete your action items.
Are you behind on your bookkeeping? Moving from another nonprofit accounting software to QuickBooks Online? Want a fresh start on organizing your finances to file your Form 990? We can help you whether you are 3 years, 1 year, or months behind!
Payroll —> Misclassifying your employees as contractors and not paying Uncle Sam and its neighbors will put your tax-exempt status in jeopardy and send your employees out the door. We help you take care of your team while maintaining compliance. Learn More
Advisory Services —> Go deeper with our advisory services that include revenue generating strategies, technology training for your team, budgeting, forecasting, and much more to expand the impact of your organization’s mission. Learn More
Whether you are a startup nonprofit or an established nonprofit, the Goshen Bookkeeping & Consulting team has your back!
Complete our detailed questionnaire and review our client guide to understand our process and get started working with GBC.